It's all in the details

Each of our 3 unique wedding venues are set up in a way to include a space for the wedding ceremony, wedding cocktail hour, and the wedding dinner reception. The typical flow of the wedding events for each venue is as follows:

Cottonwoods Pavilion & Gazebo Venue: The Hyatt Regency Tamaya Resort is located adjacent to the nation’s largest Cottonwood forest (locally called the Bosque) on the banks of the Rio Grande. Nestled in the Bosque, a 5-minute walk from the main building, the Cottonwoods indoor and outdoor areas may be customer designed to suit almost any theme.

· Wedding Ceremony Space: Cottonwoods Gazebo (Outdoor)

· Wedding Cocktail Hour Reception Space: Cottonwoods Patio (Outdoors)

· Wedding Dinner Reception Space: Cottonwoods Pavilion (Indoors)

Sunrise Amphitheatre & Tamaya Ballroom Venue

· Wedding Ceremony Space: Sunrise Amphitheatre (Outdoors)

· Wedding Cocktail Hour Reception Space: Tamaya Veranda (Outdoors)

· Wedding Dinner Reception Space: Tamaya Ballroom (Indoors)

Hummingbird Garden & Oxbow Pool Wedding Venue

The Oxbow Pool & Lawn is located at the north end of the Grand Courtyard. The House of the Hummingbird is an outdoor ballroom, reminiscent of an old adobe ruin. Located at the base of Tuyuna Mesa, this venue offers beautiful views of the Sandia Mountains.

· Wedding Ceremony Space: Hummingbird Garden

· Wedding Cocktail Hour Reception Space: Oxbow Pool

· Wedding Dinner Reception Space: Hummingbird Garden

o All 3 event spaces for this venue are located outdoors. An indoor backup space is booked in case of inclement weather.

The required venue rental fee covers the use of 1 of our unique wedding venues for all of the wedding events (ceremony, cocktail hour, and dinner reception). It is possible to mix and match the different spaces between our unique venues but additional venue fees would apply.

For example, a Saturday wedding requires a venue rental fee of $4,000 plus service charge and tax. For a wedding with the ceremony at the Cottonwoods Gazebo, followed by the reception in the Tamaya Ballroom we would charge the venue rental fee for use of both event spaces. In this this example a Saturday wedding would now require a venue rental fee of $8,000 plus the service charge and tax.

Cottonwoods Venue Guidelines:

· Amplified Entertainment should end by 10 PM Sunday - Thursday or by 12:00 Midnight Friday - Saturday

· Hotel shuttles will transport guests who prefer to not walk (This service is included in the Cottonwoods set-up fee)

· Hotel Security officers (This service is included in the Cottonwoods set-up fee)

· Smoking is strictly prohibited to protect the forest environment.

Hummingbird Garden Guidelines:

· Due to the House of the Hummingbird’s proximity to guest rooms, events are to conclude by 10:00 PM.

· Light audio amplification only. Live bands are not permitted.

· Due to uneven surfaces, dancefloors and stages/risers are not permitted in this venue.

· Heating for House of the Hummingbird events is the Group’s responsibility.

Oxbow Pool Guidelines:

· For the enjoyment of all Hotel guests, Oxbow Pool functions will begin after 6 PM.

· Due to the Oxbow Pool’s proximity to guest rooms, all events are to conclude by 10:00 PM.

· Light audio amplification only. Live bands are not permitted.

· Glass items may not be used in the Oxbow Pool area.

· Heating for Oxbow Pool & Lawn events are the Group’s responsibility.

We offer Guest Room Blocks with a discounted rate for our standard guest rooms, a minimum of 10 rooms per night is required to contract a group room block.  Attrition applies with a contracted group room block, meaning the contracting party is liable for actualizing 90% of the daily rooms held under the room block. Guest Room Blocks can be included in our wedding contracts, or added on after a wedding has been contracted and officially booked depending on guest room availability over requested dates. Once a Group Room Block is contracted, our reservations team will create a room block code and a URL link for you to share with your family and friends to book their rooms.

Use of confetti and/or glitter poppers of any kind is strictly prohibited in all event spaces. Use of confetti and/or glitter poppers will result in a clean up fee to be charged to the group’s master account starting at $500 plus the service charge and tax and subject to increase.
Sparklers, candles, and open flame are prohibited in all wedding and event venues. All candles used must be flameless LED candles.
We do not allow any décor items to be nailed or stapled into the walls or structures within any of our event venues. Command strips, command hooks, and zip ties are allowed but must be removed at the end of the event.

Our wedding package includes use of our floor length linen and napkins, and a variety of centerpieces and LED votive candles. The Tamaya Banquet team is responsible for setting up and removing any items being provided by the resort (tables, chairs, Tamaya linens, centerpieces, dancefloor, etc.).

Any décor being provided by a wedding group or outside vendor is the responsibility of the wedding group and/or vendor providing the items to set up and remove. All items provided by a wedding group and/or vendor must be removed at the end of the night, we are unable to store items overnight. This policy also applies to any rental items provided by a vendor. Standard early set up time for wedding groups providing décor, or vendors providing outside décor is 3 hours prior to the wedding start time. Earlier set up times are not guaranteed in advance. 30 Days out from the Wedding Date, an earlier set up time may be accommodated based on event space availability and prior approval from the event planning manager.

Confirmed menu choices and guest attendance is required on or before 14 days prior to the wedding date. The guaranteed final number of attendees is due seven (7) days prior to the wedding date. For weddings hosting a plated dinner reception, final guaranteed meal counts for each plated entrée, as well as guest dietary restrictions and allergies are also required to be submitted by this date.

We strive to simplify the wedding planning experience for all of our couples. To help make things a little easier, we offer the following complimentary amenities as part of our wedding package for you to take advantage of:

Venue Tables, Chairs, and Place Settings
Floor Length Linen and Napkins- In Traditional White or Black
Microphones and Sound for Wedding Ceremony
Variety of Centerpieces, including LED Votive Candles
Waived Cake Cutting Fee
Hardwood Dance Floor
Staging for Band or DJ
Choice of 3 Hors d’ Oeuvres for Menu Tiers 2 and 3
Regular and Decaf Coffee & Tazo Tea Station
Complimentary Champagne Toast
Menu Tasting with our Chefs for up to 4 Guests for Menu Tiers 1 and 2
Complimentary Accommodations for the Wedding Couple for the night of the Wedding
Experienced Event Team to assist with venue specifications

Our wedding package includes a complimentary menu tasting for weddings who have selected the Tier 1 or Tier 2 plated menu dinner package. The complimentary tasting includes the Bride and Groom and 2 additional guests.

There is a 26% service charge and 7.2% state sales tax on all food and beverage, the event venue rental fee, and any additional event fees that may occur. Service charges may be subject to sales or other taxes in effect at the time of the Event.

An initial deposit is required at the time an official contract is signed for the event. In addition to the initial deposit, there will be 2 pre-payments due in the months leading up to the wedding date, and a final payment due 7 days prior to the event date. The final payment due will consist of the service charge, tax, any overages, and the required 20% contingency deposit. The contingency deposit, equal to 20% of the estimated master account charges will be credited toward any additional amounts charged for additional items or services requested and provided during the event, and, if applicable, any other outstanding amounts owed by Group to the Hotel. Any portion of the Contingency Deposit remaining after payment of such additional items and outstanding amounts will be refunded to Group.

Inclement Weather: Due to the demands of scheduling staff and equipment movement, in the event of inclement weather, the Hotel will decide on the day of your function four (4) hours prior whether the function will be held inside or outside. If the Bernalillo weather forecast is 30% chance of rain or higher, extreme temperature, high wind, or lightning, the party will automatically be moved inside to ensure the safety of our customers and staff.

Only white rose pedals or birdseed can be used in the walkway . Confetti is not permitted on property. Cleanup fee's start at $500. Runners are not permitted at Sunrise Amphitheater.

No shots are allowed. Tasters are permitted to be passed around. 

Wedding cakes are to be provided by commercial bakeries and delivered to the event venue by the same bakery making the cake, no more than 2 hours prior to the event start time. There is a cake cutting fee. Wedding cakes need to be ordered from a bakery that will deliver and set up the cake in the venue. We have some preferred vendors in our wedding brochure that can assist them in selecting a vendor. If a guest wants just a sheet cake, this can be ordered through our culinary team.

All food and beverage must be supplied by and served by the resort. We do not allow any outside food, nonalcoholic, and/or alcoholic beverages to be brought into our event venues.